The terms and conditions of TennisTouring.co.uk are as follows:

1 - Otto Buchholdt and TennisTouring.co.uk are not affiliated to any performance club or academy and as such have no vested interest in recruiting players.

2 - Code of conduct
Please confirm that the player understands the standards of behaviour that are required of a travelling player and these are:
- Players will behave in accordance with the standards of conduct.
- Players will not consume alcohol
- Players will not take drugs
- No sexual activity
- Players will inform the coach organising the trip where they will be at all times
- Players will adhere to all scheduling, curfews and timekeeping that any trip coach has set
- Players will adhere to the code of conduct at all times when on court
- Players understand that because of the nature of the trip a keen sense of team spirit needs to be nurtured.

3 - All relevant medical information must be detailed on the consent form.

4 - Trip fees are -£200 per week or £35 per day (6 players per coach), £300 per week, or £50 per day (4 players per coach), whichever is less. This includes the cost of the travelling coach and all other coach expenses not detailed below (see trip costs for more details). The fee also includes organisation of the whole trip, entries, withdrawals, LTA endorsements and all other administration such as booking flights and hotels.

Additional expenses
These expenses will vary depending on the tournament. Some events offer accommodation and all meals. Some just provide meals and some nothing at all.
Player expenses – Flights, accommodation and food can vary greatly from country to country, so every effort is made to use budget airlines and travel to relatively inexpensive countries.
Coach expenses – these include flights accommodation, internal travel and evening meal with the players. The trip fee covers all other expenses. The cost to each player will not exceed 25% of one coach’s expenses.

5 - Commitment to each trip is when the player’s entry has been sent. The trip fee and flights must be paid for as soon as the tournament acceptance list is known and flights have been booked (usually 2 weeks before the start of each event).

6 - Players may withdraw from any trip up to one week before the entry deadline. No refund of trip fees or any booked flights can be made after this time for any reason.

7 - Acceptance of players onto trips will not necessarily be based on ranking and rating although the likelihood of being accepted for a particular draw must be taken into account.

8 - As many people have yearly travel insurance there is no group provision for this. However it can be arranged for you if requested. Please bring copies of your travel insurance policy documents on the trip.

9 - Flights are booked when the entry list is known and are booked for the duration of the tournament. In the event that all players are out early a decision will be made by the trip coach as to whether changing flights or staying is more cost effective. If parents request their son / daughter to return before the rest of the team, they must make their own arrangements to do so, however all help possible will be given to accommodate this.

10 – Daily training sessions will be organised and supervised where possible. Each player’s training will depend on their match schedule and their individual coach’s requirements. Practice courts will be booked when possible (this usually means before and after scheduled matches). Each player will be expected to have a copy of his/her own physical programme, which will be monitored. Each player’s coach will be contacted before each trip so that specific requirements can be followed. Unless there are clashes, all matches will be watched and match stats done on request. Coaches and parents can request specific trip and match reports after the trip.

11 – All players/parents will be sent the trip itinery once their entry status has been confirmed.

12 - All fees and costs are to be paid by cheque to Otto Buchholdt and sent to 29 Sandlands Road, Walton-on-the-Hill, Surrey, KT20 7XB

13 - All Coaches are CRB checked (Criminal Records Bureau). TennisTouring.co.uk adheres to and follows the LTA Child Protection Policy. Details can be found here.

14. Please note that although the LTA is endorsing Tennis Touring.co.uk as a provider of the Services, (define), the LTA has no other involvement or connection with the provision of the Services and consequently under no circumstances shall the LTA be liable for any costs, damages, claims actual or alleged, direct or indirect or consequential loss howsoever arising or suffered by the player, parent or guardian. Nothing is this shall excludes the LTA’s liability of death or personal injury resulting from the negligence of the LTA.